General meetings

The Annual General Meeting is Haypp Group’s highest decision-making body, where all shareholders have the right to participate and exercise voting rights.

Introduction

According to the Swedish Companies Act, the shareholders’ meeting is the company’s ultimate decision-making body. At the shareholders’ meeting, the shareholders exercise their voting rights in key issues, such as the adoption of income statements and balance sheets, appropriation of the company’s results, discharge from liability of members of the board of directors and the CEO, election of members of the board of directors and auditors and remuneration to the board of directors and the auditors.

The annual shareholders’ meeting must be held within six months from the end of the financial year. In addition to the annual shareholders’ meeting, extraordinary shareholders’ meetings may be convened. According to the articles of association, shareholders’ meetings are convened by publication of the convening notice in the Swedish National Gazette (Sw. Post- och Inrikes Tidningar) and on the company’s website. At the time of the notice convening the meeting, information regarding the notice shall be published in Svenska Dagbladet.

Right to participate in shareholders’ meetings

Shareholders who wish to participate in a shareholders’ meeting must be included in the shareholders’ register maintained by Euroclear Sweden on the day falling six banking days prior to the meeting and notify the company of their participation no later than on the date stipulated in the notice convening the meeting. Shareholders may attend shareholders’ meetings in person or by proxy and may be accompanied by a maximum of two assistants. Typically, it is possible for a shareholder to register for the shareholders’ meeting in several different ways as indicated in the notice of the meeting. A shareholder may vote for all company shares owned or represented by the shareholder

Shareholder initiatives

Shareholders who wish to have a matter brought before the shareholders’ meeting must submit a written request to the board of directors. Such request must normally be received by the board of directors in due time prior to the shareholders’ meeting.

Annual General Meeting 2022

Annual General Meeting 2022

Haypp Group AB’s Annual General Meeting will be held on Wednesday 18 May 2022. Due to the situation resulting from the Corona virus, the Annual General Meeting will be carried out only through advance voting (postal voting) pursuant to temporary legislation. Thus, it will not be possible to attend in person or through proxy at the Annual General Meeting.

Right to participate in the Annual General Meeting and notice of participation

A shareholder who wishes to participate in the  Annual General Meeting must (i) be recorded in the share register maintained by Euroclear Sweden AB relating to the circumstances on Tuesday 10 May 2022, and (ii) notify its intention to participate in the Annual General Meeting no later than Tuesday 17 May by casting its advance vote in accordance with the instructions below so that the postal vote is received by the company no later than on that day.

Nominee-registered shares

To be entitled to participate in the Annual General Meeting, a shareholder whose shares are registered in the name of a nominee must, in addition to providing notification of participation, register its shares in its own name so that the shareholder is recorded in the share register relating to the circumstances on Tuesday 10 May 2022. Such registration may be temporary (so-called voting right registration) and is requested from the nominee in accordance with the nominee’s procedures and in such time in advance as the nominee determines. Voting right registrations completed by the nominee not later than Thursday 12 May 2022 are taken into account when preparing the share register.

Advance voting

Shareholders may exercise their voting rights at the meeting only by voting in advance, so-called postal voting pursuant to Section 22 of the Act (2022:121) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. A special form shall be used for advance voting. The form is available on the company’s website www.hayppgroup.com. The advance voting form is considered as the notification of attendance to the Annual General Meeting. A completed and signed form may be submitted by post to Haypp Group AB (publ), Östgötagatan 12, SE-11 145 Stockholm, Sweden (mark the envelope ”Annual General Meeting”), or via e-mail to [email protected] The completed form shall be received by Haypp Group AB (publ) not later than Tuesday 17 May 2022. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote (i.e. the advance vote in its entirety) is invalid. Further instructions and conditions are included in the form for advance voting. If a shareholder votes by proxy, a written and dated proxy shall be enclosed to the advance voting form. Proxy forms and other relevant documentation in relation to the AGM are available below.

Documents